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HOSPITAL MANAGEMENT SYSTEM
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PRODUCT BRIEF ON IDS HMS
CENTRAL REGISTRATION module is among the core modules of IDS HMS. The Central
Registration module facilitates:
- Entry and storage of comprehensive personal details of the patient
- Allocation of a Unique Patient Number which is then used by the other modules of
IDS HMS to store the patient relevant details
- Production of the Registration slip
ADMISSIONS, DISCHARGE, & TRANSFERS (ADT or In-Patient Management) module is used
to manage Admissions, discharges and transfer of Inpatients in the hospital. It also
facilitates the reservation of beds for the patients. It produces a unique In-Patient
number and Reservation Number using which In-Patient relevant details are stored. It
generates Admission Slips, Reservation Slips, and Discharge Slips apart from providing
the users with friendly Enquiries and reports on In-Patient details.
INPATIENT BILLING module of IDS HMS is where all the details regarding charge posting,
billing, settlement, deposit, etc. against In-Patients can be entered. It uses the
In-Patient number generated by the ADT module. The Inpatient Billing module facilitates
- Entry and storage of comprehensive details regarding charge posting, billing, invoicing,
settlement etc.
- Allocation of Bill Numbers, etc.
- Production of Bills, Receipts, Deposit Slips etc. apart from producing user friendly
Enquiries and reports for cash flow handling
OUTPATIENT BILLING module of IDS HMS is where all the details regarding charge posting,
billing, settlement, deposit, etc. against Out Patients or Day Care patients can be entered.
It uses the Patient number generated by the Central Registration module.
The Out Patient Billing module facilitates the:
- Entry and storage of comprehensive details regarding charge posting, billing, invoicing,
settlement, etc.
- Allocation of Bill Numbers etc. and
- Production of Bills, Receipts, Deposit Slips etc. apart form producing user friendly
Enquiries and reports for cash flow handling
ACCOUNTS RECEIVABLE module of IDS HMS handles the accounting of the patients
who have been sent by companies. Generally, deposit management, preparation of invoices,
and settlement is done in this module. This module is linked to Inpatient & Outpatient
modules of IDS HMS. Like all other modules of IDS HMS, It also generates detailed reports
and provides query facilities.
DOCTORS ACCOUNTING module handles transaction positing to doctor's accounts, preparation of
invoices and finally settlement of these accounts. This module is linked to Inpatient &
Outpatient modules of IDS HMS, so the doctor's share, for a service given to the patient
by him, is automatically posted to his account. It also generates detailed reports and
provides user friendly query facilities.
NURSE STATION (Order Entry) module provides a standard computerised system for the management,
dispensing and administration of In-Patient and Out-Patient Medications, Diets, Laboratory tests,
etc. This module simplifies the order entry process by replacing manual requisition forms
with easy to use screens that speed orders to ancillary departments and eliminates the
delays inherent in manual order entry process. The order entry screen incorporates a
standard form for order entry, so the personnel using it are not delayed by having to
learn new terminology and techniques.
The Order Entry module facilitates:
- entry of different orders pertaining to a patient (e.g. Medication Orders, Diet Orders,
Laboratory test Orders, etc.)
- preparation of requisitions corresponding to the orders entered
- allows user to store additional details pertaining to the order
FACILITIES SCHEDULING module is most useful for medium to large sized Hospitals. It is an
on-line and integrated module of IDS HMS. It allows the staff to automate day-to-day
functions and maintain Appointment Diaries as per their specific requirements. The module
facilitates:
- Creation and classification of facilities available in the hospital
- Mark the schedule for a facility for a particular day and time
- Maintain an Appointment Diary and schedule history of the facilities
- Mark actual working schedules of the facility
- Maintain operation details of a particular patient
MEDICAL RECORDS is also on-line and integrated to other modules of IDS HMS.
It allows the Staff of the Medical Records Department to automate the day-to-day functions
and preparation of Indices / Registers as per their specific requirements. The module
achieves following objectives:
- Creating, filing and indexing of Medical Records.
- Issuing and tracking of Medical Records in the hospital
- Assisting other departments from the hospital for medical statistics
- Reviewing the Medical Records for completeness and accuracy
The module maintains the precise physical location of every medical record entered in
the system. It handles the Issues on Requests and subsequent Returns of medical records.
With this information, at any point of time, the exact accessibility and location of each
and every Medical Record is literally at the fingertip of the MEDICAL RECORD staff.
INVENTORY Module has been designed to process item requisitions from departments / wards
raise indents and carry out other routine tasks in a store. The module maintains
batch-wise inventory. It also provides a facility of auto indent generation based
on reorder level. It considers departments / wards as Cost Centres. So, based on
a requisition originating from a cost centre, Items are issued to that cost centre.
In case, the cost centre is defined as a patient, the system will ask for a Patient
Number / In-Patient Number.
The inventory module is linked to the following other modules IDS HMS:
- Inpatient & Out Patient billing system: When an item is issued to a patient, charges
are automatically posted to the folio.
- Doctors Accounting when an item is issued to a doctor, charges are posted to his account.
- Purchase: To send indents to the purchase dept. and to receive goods against purchase orders.
- Accounts Payable: When an item is received from or returned to a supplier, his account is updated.
- Accounts Receivable: When an item is issued to a company patient, the company's account is updated.
- General Ledger: It maintains store account. Like all other modules of Hospital Administration
System, It also generates detailed reports and provides a query facility.
INVESTIGATIONS module of IDS HMS has been designed for hospitals where the
patient has to undergo various tests on his Doctor's advice. He is registered (if not
already registered in the IDS HMS) and submits a specimen for testing. The sample is
correlated to the registration, and after testing the results is entered against the
particular patient. These results become immediately available to the other users, especially
for billing purposes. Various reports related to the tests and their usage can be prepared
in a short time. This module also helps in monitoring the collection of samples, and the
timely posting of test results.
PURCHASE ORDER module of IDS HMS provides a standard computerised system for the
management and administration of materials to be ordered for the quoted rate, thus eliminating the
delays inherent in the manual process. The module has following objectives.
- To allow the users to prepare Indents automatically or manually pertaining to the
requirements of the department,
- To allow the users to enter items for preparing Tenders automatically,
- To enter the details of the quotations received from the suppliers and,
- To prepare purchase orders either directly or by referencing indent numbers or automatically
from the Indents prepared.
GENERAL LEDGER is an integrated Back Office module of IDS HMS providing accounting
solutions to the hospital. It classifies the cash and fund flow in the classification into different
classification codes such as Assets, Liabilities, Income, Expenditure and so on, so as to
draw a clear picture of the cash and fund management in the hospital. The General Ledger
module facilitates:
- Preparing Journal/Receipt/Payment vouchers,
- Define ratios to obtain the ratio analysis at the time of MIS,
- To define standard apportion percentages for any expense head and,
- User Friendly Enquiries and report.
ACCOUNTS PAYABLE is an on-line and integrated module of IDS HMS. This module
is linked with Front Office and the Back Office. The supplier related Front Office Transactions
(inventory - receipts) are posted in the Accounts Payable Module where in the invoices is
prepared settled. The later transactions from A/P are posted in the Back Office i.e. General
Ledger module.
The Accounts Payable module facilitates:
- To maintain the records of the payment of the suppliers related to the Inventory and
otherwise also,
- To maintain the Accounts Payable Ledger,
- Creation of Supplier invoice and settling them (Payment / Receipt)
NIGHT AUDIT is a core module of IDS HMS. This module facilitates:
- Posting the transactions to the various modules of IDS HMS
- Changing the revenue date
- And year closing functions
Like all other modules of IDS HMS, It also generates detailed reports and
provides a query facility.
INSTALLATION and SECURITY modules are part of the system which needs to be set up before the
hospital starts using the software for its regular day to day operations, and for maintaining
the security of the data in the system.
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